Welcome page

Sr. Administrative Assistant

Job Locations US-IL-Chicago
Requisition ID
2024-10541
Position Type
Part-Time
Schedule Shift
varies
Hours Per Week
20
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

The Office of the Dean is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Deans at the women’s college of HTC. The successful candidate will play a crucial role in ensuring the efficient operation of the Deans’ office, managing administrative processes, and facilitating effective communication within the university community.

Responsibilities

  • 1.

    Calendar Management:

     

     

    ·         Coordinate and manage the Dean's schedule, including appointments, meetings, and events.

    ·         Prioritize and schedule appointments, ensuring optimal use of the Dean's time.

    2.

    Communication and Correspondence:

     

     

    ·         Serve as the primary point of contact for internal and external inquiries directed to the Dean's office.

    ·         Draft and edit correspondence, reports, and other documents on behalf of the Dean.

    3.

    Meeting Coordination:

     

     

    ·         Organize and coordinate meetings, conferences, and special events.

    ·         Prepare meeting agendas, attend meetings, and document minutes as needed.

    4.

    Travel Arrangements:

     

     

    ·         Make travel arrangements for the Dean, including booking flights, accommodations, and coordinating logistics.

    5.

    Data Management:

     

     

    ·         Maintain and update confidential records, databases, and files.

    ·         Generate reports and presentations as needed.

    6.

    Special Projects:

     

     

    ·         Assist in special projects and initiatives as assigned by the Deans.

    ·         Conduct research and gather information to support decision-making processes.

Qualifications

Degrees

  • Bachelor's degree in business administration, communications, or a related

Skills

  • Proven experience as an administrative assistant or in a similar role, preferably in an academic
  • Exceptional organizational and multitasking
  • Strong written and verbal communication
  • Proficiency in Microsoft Office Suite and other relevant
  • Ability to handle sensitive information with discretion and maintain
  • Excellent interpersonal skills and the ability to work effectively with diverse
  • Ability to solve complex problems and meet deadlines.





Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed


Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.